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2017 Spring Term – Payment Process

Dear Partner Colleges,

Happy New Year to you! We hope 2017 is off to a great start.

It is time for you to submit the Enrollment Verification Report for the Spring semester so that ISTS can determine the appropriate scholarship award amount for each Scholar and wire the appropriate funds to your college.

The award payments are for tuition and fees for the Spring semester or, for colleges on a quarter system, the 2nd and 3rd quarter tuition and fees (we will assume full-time enrollment of 12 credits for the 3rd term unless you report otherwise).

Your Actions:

  • Place a hold on all Scholars’ accounts ASAP so that their classes are not dropped; and
  • Submit the enrollment verification Report no later than:
    • January 11, 2017, to receive funds by end of January
    • January 30, 2017, to receive funds by mid-February

Attached (Below) are detailed instructions for accessing and completing the Enrollment Verification Report (EVR).

If you have any questions, please contact me at [email protected].

Best,

Melissa

Instructions for Completing the Enrollment Verification Report:

 

Note:  The Enrollment Verification Report includes ALL scholarship awardees who were awarded TheDream.US scholarship to attend your college – even if they ended up enrolling or transferring to another Partner College.  These students will also appear on the report of the college where they are currently enrolled. You can simply indicate that these students are “not enrolled.”

 

  1. Run, export, and save your Enrollment Verification Report (EVR) – Steps:

 

  1. Provide the requested information for the new and renewing Scholars listed on your report as follows:
    • For new Scholars
  1. Filter on “2016-17 TheDream.US Scholarship Program” in Column A (Program Year)
  2. Filter on “Accepted” in Column O (Accepted, Declined, No Response)
    • For renewing Scholars
  1. Filter on all programs except “2016-17 TheDream.US Scholarship Program” in Column A (Program Year);
  2. Filer on “Yes” in Column Q (Current Renewal Complete)

 

  1. Upload the completed Enrollment Verification Report via the secure Dropbox site at:  https://www.dropbox.com/request/Yj7dggVLqiarE2yTxWDj

 

 

“Column Guide” to Completing the Enrollment:

 

Column S College Student ID This is for your use; not a required field
Column T Semester or Quarter System Enter either “Semester” or “Quarter”
Column U Enrollment Status for Spring Term or 2nd Q Enter one of the following:

·        Full-time

·        Part-time

·        Not Enrolled

·        Graduated

·        Dropped Out

·        Leave of Absence

 

Note:  Full-time is defined as 12 or more credits

Note:  For Scholars who have a different college listed, simply enter “not enrolled”

 
Column V Number of Credits for Spring Term or 2nd Q Enter the number of credits the Scholar is registered for
Column W Tuition and Fees for the Spring Term or 2nd Q Based on Enrollment Status Enter the Tuition and Fees for the Spring Semester or the 2nd Quarter based on the enrollment status
Column X Beginning of Spring Term or 2nd Q Enter mm/dd/yyyy

 
Column Y End of Spring Term or 2nd Q Enter mm/dd/yyyy

 
Column Z Enrollment Status for 3rd Q Enter one of the following:

·        Full-time

·        Part-time

·        Not Enrolled

·        Graduated

·        Dropped Out

·        Leave of Absence

 

Note:  Full-time is defined as 12 or more credits

Note:  For Scholars who have a different college listed, simply enter “not enrolled”

 
AA Number of Credits for 3rd Q Enter the number of credits the Scholar is registered for

 
AB Tuition and Fees for the 3rd Q Based on Enrollment Status Assume Full Time if status is unknown
AC Beginning of 3rd Q Enter mm/dd/yyyy

 
AD End of 3rd Q Enter mm/dd/yyyy

 
AE Annual State Aid Give total for academic year
AF Annual Institutional Aid Give total for academic year
AG Annual Outside Scholarship/grant aid (excluding TheDream.US award, Column AE & AF) Give total for academic year
AH College Comments For your use to explain any of the inputted data
AI Total Tuition and Fees (auto calculates) Do not complete; for ISTS only
AJ Total Aid (auto calculates) Do not complete; for ISTS only
AK Award Amount Do not complete; for ISTS only
AL ISTS Comments Do not complete; for ISTS only